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Tips for Managing Your Guest List!

Updated: Jul 11

Managing your guest list can be a daunting task, but with the right tips and strategies, you can ensure a smooth and successful event. From creating a comprehensive guest list to handling RSVPs and last-minute changes, there are several key aspects to consider. In this section, we will explore some valuable tips for effectively managing your guest list, ensuring that your event goes off without a hitch.

When creating a guest list it's always best to start with a criteria in mind. These criteria will help you to begin an informal list of people that should be invited based on several factors that will ultimately determine who will make the invite list and who will not.


When it comes to inviting family things can get a bit complicated. If you come from a large family but have a tight budget, picking who to invite is crucial. Determining how far into your extended family you go for a wedding varies. You may be close to a second or third cousin but not your first cousin. At this stage, you may be wondering if you should invite all the cousins, aunts and uncles from that side of the family. The proper etiquette would be to invite all the relatives on the same side of the family that are related to you in the same way. Sometimes making these decisions will really take some consideration for both the bride and groom and in cases where parents are paying, parents will need to be consulted as well. Although this can be a stressful task I do believe that the bride and groom should always prioritize the family members that will bring joy and good cheer to their wedding so that everyone walks away having had the best experience.


With family usually being a top priority for most people, sometimes friends are just as important. For every bride, the circumstances may be different but overall selecting which friends to invite to your wedding can be overwhelming. If you are a part of various groups ranging from co-workers to sports teammates or even church groups you may need to consider which group takes priority. The etiquette with groups is to invite all members of that group so that no one is singled out. If you are closer to some group members than others and really want to have those individuals attend then try explaining the parameters of the wedding early on so that you avoid hurting anyone's feelings. You also may need to refrain from talking about your wedding around people who will not be invited or able to attend.


Because every wedding is different, sometimes age groups and guest inclusion may vary. Some couples prefer to limit the number of kids attending their wedding to save on overall costs. Exceptions are made in the case of flower girls or ring bearers but it is perfectly normal to ask guests to leave their children at home because you are having an adult-based event after all. Otherwise you can also only include kids from immediate relatives. Just make sure to explain to guests who query about it what parameters you have set for children at your wedding.


If you've attended a friend's wedding before and you're not sure if you should invite them to yours then there's a rule of thumb to follow. If you attended a friend's wedding in the past 18-24 months then it's courtesy to invite that person/s to yours. Where it may not be expected to receive an invite is if that wedding was more than 5 years prior to yours and if you no longer speak to them. You also may not need to invite a person's plus one unless you know they have been together for more than 6 months or that person is a really good friend who you'd like to have a date at your wedding.

In conclusion, managing your guest list can be a challenging task, but with the right strategies and tips, it becomes much more manageable. By starting early, setting clear criteria, and communicating effectively with your guests, you can ensure that your event is a success.

Remember to prioritize your must-have guests and be prepared to make tough decisions if necessary. Utilize technology and online platforms to streamline the RSVP process and keep track of responses. And most importantly, stay organized and flexible throughout the planning process.

Ultimately, managing your guest list is about creating an enjoyable experience for both you and your attendees. By following these tips above, you can navigate through any potential challenges and create a memorable event that everyone will enjoy.

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